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Guides

Create and run a live session

Use the Instructor application to schedule a course session, run its conference, record participation, finalize official attendance, and review recordings.

For
Instructor
Reading time
10 min
Updated
September 10, 2026
Scheduled course sessions, a video conference and a classroom meeting in one timeline.

Before you start

  • Instructor access to an active course that is not archived.
  • A supported browser and permission for any microphone, camera, or screen you intend to share.
  • A confirmed schedule, session mode, and participant expectations.

You are done when

  • The Sessions list shows the correct title, mode, start time, and end time.
  • The conference can be left cleanly and the session detail retains attendance and recording state.
  • An official attendance review is finalized only after every student has an outcome and the meeting has ended.

If something goes wrong

  • Use Try again when sessions or conference state fails to load; do not create a duplicate session while the first save is uncertain.
  • If the conference fails after Start conference, leave the workspace, confirm the session status on the detail page, then retry once.
  • If an attendance review changed elsewhere, use Reload review before entering outcomes again. Preserve persistent attendance or recording errors before asking your organization’s operator for help.

Recording in preparation

The complete written procedure is available on this page. This video will be published only with verified captions and a transcript.

Instructor conference and attendance controls
Transcript and text alternative

The written procedure below covers scheduling, starting, moderating, attendance, recordings, and recovery.

Schedule the session

  1. Open Courses, choose the course, then open Sessions

    Choose New session. This action is unavailable for an archived course.

  2. Enter the session details

    Provide the session name, the scheduled start and end, and set Session type to Video conference for a LiveKit conference. Add a location or attachments only when the selected type requires them.

  3. Save and verify the list entry

    Confirm the title, mode badge, date, time range, comment count, and any recording count before sharing the schedule.

Start and moderate the conference

  1. Open the session and choose Start conference

    Review device permissions and the preview, then enter the conference workspace.

  2. Use the persistent media controls

    Manage microphone, camera, screen sharing, participants, chat, hand raising, and layout from the conference controls. Keep participant identity and role context visible.

  3. Leave when the conference ends

    Choose Leave rather than only closing the browser tab so local tracks and room state are released predictably.

Review participation and recordings

  1. Return to the session detail

    Review automatic participation evidence and the attendee list after the conference.

  2. Record operational participation separately

    Enter classroom minutes for a physical Session when evidence requires it and choose Save in that student’s row. Conference connection time is recorded automatically. These values can feed an attendance grade, but neither value is an official absence decision.

  3. Open available recordings from the recording list

    Use the recording status shown on the session. A missing or processing recording is not replaced by an invented link.

Finalize official attendance

When Parent attendance review is available for the organization, official attendance is a separate teacher review for one physical Session or one video conference. Raw participation suggests evidence but never creates an absence by itself.

  1. Choose Review attendance and confirm the roster

    For a video Session, choose Review attendance on the intended conference; the physical Session review appears in its detail. Choose Start attendance review when needed, confirm changed schedule or roster details when prompted, and give every expected student an outcome. Unknown outcomes cannot become official.

  2. Use Save draft before finalizing

    Choose Save draft while decisions remain under review. Drafts are not official, do not count as confirmed absence, and do not notify parents.

  3. Choose Finalize attendance only when ready

    The meeting must have ended, active participation intervals must be closed, and every roster member must have an outcome. Review the absent count in the confirmation before continuing.

  4. Keep corrections in the official history

    Use Correct attendance, Cancel official record, or Reinstate attendance and provide the required reason. Each action appends a revision instead of overwriting the earlier record; a changed review must be reloaded before retrying.

Continue with

Join a live session

Use the Student application to enter a course conference, choose devices, participate, and recover when media connectivity changes.

Work inside a course

Find course context, move between learning areas, and understand why some resources or actions may be unavailable.

Create and grade assessments

Use the Instructor application to create assignments and exams, publish them deliberately, review student work, and release results.

Follow a child’s academic updates

Use the Parent application to review authorized work, released grades, teacher-confirmed attendance, and notification choices for each linked child.